NYS NEMSIS 3.4.0 Transition EMS Agency Update #1

To:        EMS Agency Executive Directors, Operations Directors, Chiefs, Captains, Quality Improvement Chairs

Re:         NEMSIS 3.4.0 2019 – 01 Data Update

The Bureau of Emergency Medical Services and Trauma Systems has collaborated with regional program agencies to develop documentation standards for NEMSIS 3.4.0 over the course of the last 36 months.  Earlier today at approximately 10:00 am, the latest set of validation rules were implemented for all charts submitted from that time forward.  The new documentation standards were provided to the software vendors approximately 45 days prior to the implementation and provided an additional two weeks to further prepare for the implementation.  With this advance notice, some software vendors and many EMS agencies are not experiencing any difficulties; unfortunately, not all software vendors were prepared for this transition.

Since then, the Bureau has continued its collaboration with regional program agencies to identify and address concerns with software programs and their ability to close charts compliant with the new documentation standard.  The team is planning a call with identified software vendors over the course of the next few days to address these issues directly.  In the interim, we ask that EMS Agencies do the following:

  1. Error and Software Identification — if an EMS agency identifies errors that are not allowing a chart to close and the software vendor is not able to resolve the issue with your agency directly, please notify your program agency directly.
  2. Follow NYS DOH BEMSATS Policy 12-03 — EMS services are required to leave a paper copy or transfer the electronic PCR information to the hospital prior to the EMS service leaving the hospital.  This document must minimally include, patient demographics, presenting problem, assessment findings, vital signs, and treatment rendered.

The Bureau is aware that some software programs are encountering issues complying with the new documentation standard; please understand that we are identifying the issues and collaborating with the software vendors and the regional program agencies to ensure 100% compliance.

Please direct any questions to your program agency directly.


Thank you,

Peter L. Brodie, BS, AEMT

EMS Data Coordinator
Bureau of Emergency Medical Services and Trauma Systems

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